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AI Prompts for Every Day Use

  • Writer: James McGreggor
    James McGreggor
  • 5 days ago
  • 9 min read

Updated: 2 days ago

Freelance Engineer (image via Wix)
Freelance Engineer (image via Wix)

Introduction


This guide offers practical AI prompts to help individuals and teams use AI more effectively across personal, professional, and industry-specific scenarios. Whether you're a parent, educator, employee, or business leader, these examples demonstrate how AI can support everyday tasks, decision-making, and creative work — when used responsibly and with proper oversight.



⚠️ DISCLAIMER: Do not input confidential, sensitive, or proprietary information into AI tools unless explicitly authorized. Any outputs, recommendations, or summaries provided by AI should be reviewed and validated by a qualified professional, especially in legal, medical, financial, or regulatory contexts. AI is a tool to assist — not a substitute for certified expertise or organizational policy. Use of any prompt described within this document is used at your own risk and without warranty. Blue Forge Digital provides no warranty and does not endorse any product listed below - all websites, links and solutions are provided for educational purposes only.



Career & Professional Development


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team or other certified professional. AI is not a replacement for professional counseling.


  1. Preparing for a job interview


Prompt:

I’m preparing for a [job title] interview at [company]. Here’s their website: [URL], the job description: [paste], and LinkedIn profiles of the interviewers: [URLs]. What questions should I expect, and how should I tailor my responses?

Suggested AI Tools:

  • ChatGPT

  • Perplexity

  • Claude

  • Notion AI

  • ResumAI


Tags: employee, business


  1. Planning a career shift


Prompt:

I’m considering a career shift. My skills include [list skills], and I’m interested in [topics or industries]. What roles should I explore? What’s a realistic path forward?

Suggested AI Tools:

  • ChatGPT

  • CareerFlow AI

  • Jobscan

  • Kickresume


Tags: employee, general, business


  1. Want to level-up your skills?


Prompt:

Quiz me on [topic, e.g., product management or Python basics] at an intermediate level. Give me a score and tell me what to study next.

Suggested AI Tools:


Tags: student, employee, general



Personal Growth & Self-Reflection


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team or certified professional.


  1. Use it for self-reflection


Prompt:

I’ve been using AI for [brief history]. What trends do you see in how I’m using it? What skills am I developing, and what’s a smart next step?

Suggested AI Tools:

  • ChatGPT

  • Reflect AI

  • Notion AI


Tags: general


  1. Discover how and where your priorities may be


Prompt:

Based on how I use AI and the way I approach questions or challenges, what values do I appear to prioritize? Please identify any recurring themes or decision patterns that suggest what I care about most in my work and leadership.

Suggested AI Tools:

  • ChatGPT

  • Reflect AI

  • Mem AI


Tags: employee, general, business


  1. Learn about how you receive information to be a better leader


Prompt:

If someone were onboarding to work with me, how would you describe the way I receive and process information best? Please be specific — include my preferred formats, level of detail, style of reasoning, and how I engage with new ideas.

Suggested AI Tools:

  • ChatGPT

  • Notion AI

  • Reclaim AI


Tags: employee, general, business



Writing & Communication


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. Do not rely on AI for any legal or other advice that requires licensed practitioners.


  1. Co-create content


Prompt:

Here are my rough ideas for a [blog post/email/article]: [paste notes]. Help me organize it with a clear structure, consistent tone, and better grammar — but keep my voice intact.

Suggested AI Tools:

  • ChatGPT

  • Grammarly

  • Jasper

  • Notion AI


Tags: employee, educator, general, business


  1. When writing technical documentation.


Prompt:

Write a technical document about [topic] based on this outline: [paste]. Use a formal tone and include necessary detail, diagrams, or examples.

Suggested AI Tools:

  • ChatGPT

  • Claude

  • DocsAI

  • GitHub Copilot


Tags: employee, developer, business


  1. Hit a wall writing an email?


Prompt:

Here’s a draft of an email I’m stuck on: [paste email]. Finish it or improve the tone, and make it more clear and actionable.

Suggested AI Tools:

  • ChatGPT

  • Claude

  • Flowrite

  • Grammarly

  • Superhuman AI


Tags: employee, business, general


  1. Use AI to check for potential bias in writing


Prompt:

Here’s a piece of writing: [paste text]. Check for any bias — especially cultural, gender, or racial — and suggest neutral or inclusive alternatives.

Suggested AI Tools:


Tags: general, business, educator


  1. Improve how you speak to clients, teams, or audiences


Prompt:

Based on how I write, explain, and share content, how would you describe my communication style? Please include strengths, patterns, and specific suggestions I could use to become a better communicator with colleagues, clients, and general audiences.

Suggested AI Tools:

  • ChatGPT

  • Hemingway App

  • Grammarly

  • Notion AI


Tags: employee, business, general



Research & Learning


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. 


  1. Ask it to generate citations


Prompt:

Generate citations in [MLA/APA/Chicago/IEEE] style for the following sources: [paste article URLs or reference details].

Suggested AI Tools:

  • ChatGPT

  • Zotero

  • Citation Machine

  • EndNote


Tags: student, educator, general


  1. Stuck starting an article or project?


Prompt:

I want to write about [topic], but I don’t know where to start. Ask me questions to uncover key points, and then help shape them into an outline or first draft.

Suggested AI Tools:

  • ChatGPT, Gemini

  • Notion AI

  • Jasper

  • Copy.ai


Tags: student, employee, educator, general



Productivity & Organization


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team or technical expert.


  1. Organize messy notes or brainstorms


Prompt:

Here’s a messy list of ideas/notes: [paste]. Group them into themes or sections and create a rough draft or summary.

Suggested AI Tools:

  • ChatGPT

  • Notion AI

  • Reflect AI


Tags: employee, educator, general


  1. Summarize meeting notes or transcripts


Prompt:

Summarize this transcript [paste or upload] into key takeaways, action items, and any unresolved questions.

Suggested AI Tools:


Tags: employee, business, general


  1. Create podcast-style summaries of the week or key updates


Prompt:

Here’s what happened this week: [paste events or topics]. Create a short podcast-style script summarizing the highlights for my manager.

Suggested AI Tools:

  • ChatGPT, Claude, Gemini

  • NotebookLM

  • Descript

  • Podium

  • ElevenLabs


Tags: general, marketing, business



Business Strategy & Operations


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team. Do not rely solely on AI for legal advice or decision making - always obtain advice from a licensed attorney.


  1. Pitching to investors or leadership


Prompt:

I’m pitching to [audience type] about [topic]. Here’s what they care about: [context]. Help me craft the pitch, anticipate objections, and prepare responses.

Suggested AI Tools:


Tags: business, startup, executive


  1. Check competitor websites for recurring themes


Prompt:

Here are 3–5 competitor websites: [URLs]. What recurring language, messages, or themes do you see in their brand voice or positioning?

Suggested AI Tools:


Tags: business, marketing, strategy


  1. Scan contracts or spreadsheets for red flags


Prompt:

Here’s a [contract/spreadsheet] [paste or upload]. Scan it for red flags, missing clauses, or unusual terms. Highlight anything that needs closer review.

Suggested AI Tools:

  • ChatGPT

  • Luminance AI

  • Klarity

  • Spellbook 


Tags: legal, finance, business, general


  1. Draft internal documentation or onboarding guides


Prompt:

We’re onboarding new employees into [role/process]. Based on this outline [paste], draft a friendly, well-structured onboarding guide.

Suggested AI Tools:

  • Notion AI

  • ChatGPT, Claude

  • Scribe AI


Tags: employee, HR, business, general


  1. Identify trends in support tickets or customer feedback


Prompt:

Here are 100 support tickets [paste/upload]. What are the top 3 recurring issues and suggested process or product fixes?

Suggested AI Tools:


Tags: client experience, operations, business


  1. Translate key business content for global teams


Prompt:

Translate this document [paste] into Spanish, French, and Mandarin. Use a professional, business-appropriate tone.

Suggested AI Tools:

  • DeepL

  • ChatGPT, Gemini

  • Google Translate

  • Lokalise


Tags: business, operations, general



Healthcare / Science


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. Always check with your IT team first.


  1. Generate simplified education materials


Prompt:

Convert this complex explanation [paste] into a [grade]th grade reading level version for patient education. Keep it accurate but easy to understand.

Suggested AI Tools:

  • ChatGPT, Claude, Gemini

  • Healthily

  • TeachBack Tool

  • Writer.com 


Tags: healthcare, educator, general



Manufacturing


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team.


  1. Detect inefficiencies or bottlenecks from shift reports


Prompt:

Here are our last 7 days of shift reports [paste/upload]. Highlight any recurring issues, production slowdowns, or suggestions to reduce downtime.

Suggested AI Tools:

  • ChatGPT, Gemini

  • Power BI with Copilot

  • Augmentir

  • Braincube 


Tags: manufacturing, operations, management, business


  1. Generate or improve standard operating procedures (SOPs)


Prompt:

Here’s our current SOP for [process] [paste]. Rewrite it to be clearer, include visual aids, and highlight key safety checks.

Suggested AI Tools:

  • ChatGPT, Gemini, Claude

  • Scribe AI

  • Dozuki

  • Notion AI


Tags: manufacturing, operations



Logistics & Supply Chain


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team.


  1. Compare vendor or carrier performance


Prompt:

Based on this performance data from 3 carriers [paste], analyze trends in timeliness, cost, and damage rate. Recommend the best overall choice.

Suggested AI Tools:

  • ChatGPT

  • Tableau with GPT/Einstein AI

  • Qlik

  • PowerBI 


Tags: logistics, procurement, operations, business


  1. Automate delivery note summaries or packing checklists


Prompt:

Here are delivery instructions and order details [paste]. Create a checklist for packers and a simplified delivery note for drivers.

Suggested AI Tools:

  • ChatGPT

  • Tallyfy

  • Notion AI

  • Airtable 


Tags: logistics, operations, manufacturing



Coding & Technical Work


⚠️ WARNING: Do not post confidential code or other information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team.


  1. Troubleshoot or optimize code


Prompt:

Here’s a code snippet that isn’t working or could be better: [paste code]. I will paste in the error code next. Can you troubleshoot or suggest a cleaner and more efficient version?
Here’s the error message I am receiving: [error message block]

Suggested AI Tools:

  • GitHub Copilot

  • ChatGPT

  • Cursor

  • Replit Ghostwriter

  • Cody by Sourcegraph


Tags: developer, student


  1. Scan your git repo and create a portfolio summary


Prompt:

Based on this repo’s commit history [filtered git history], generate a project summary I can use in my portfolio or blog. Highlight key features, challenges, and my contributions.

Suggested AI Tools:

  • ChatGPT

  • WhatTheDiff

  • Codex CLI

  • Notion AI 


Git command: 

git --no-pager log --author="<account id>" > outfile.txt

Tags: developer, student



Review & Evaluation


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team. Always have a final review performed by a human - even if it is a sanity check.


  1. Grade or evaluate papers


Prompt:

Here’s a student paper: [paste]. Evaluate it based on this rubric [paste or describe]. Provide feedback and suggest improvements.

Suggested AI Tools:

  • ChatGPT

  • Gradescope

  • Grammarly

  • Writefull


Tags: educator, student, general


  1. Review meeting minutes for risks, constraints, or other patterns.


Prompt:

(Recommendation: run the first prompt first to see what AI identifies before you provide a leading clause)

Here’s a list of meeting minutes; review the minutes to identify any patterns and anomalies in behavior.
Here’s a list of meeting minutes; review the minutes to identify any potential risks or bottle-necks.

Suggested AI Tools:

  • ChatGPT

  • Gradescope

  • Grammarly

  • Writefull


Tags: educator, student, general



Visual or On-Site Analysis


⚠️ WARNING: Do not post or upload confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with your IT team.


  1. Upload photos for AI to spot waste, damage, or patterns


Prompt:

Analyze this image [upload or link]. Identify any visible signs of damage, potential waste, or pattern anomalies using the TIMWOODS framework. It’s from a [factory/shop floor/inspection]. What stands out?

Suggested AI Tools:

  • ChatGPT (vision enabled)

  • Google Lens (lens.google) 

  • Hive AI

  • LandingLens

  • ViSenze


Tags: manufacturing, logistics, quality, compliance



Home & Parenting


⚠️ WARNING: Do not post confidential information into an unauthorized tool or any tool that may expose confidential information. When in doubt, check with a professional.


  1. Explain homework topics in simpler terms


Prompt:

My child is struggling with [math concepts, history topics, etc.]. Explain it in kid-friendly language, with examples and maybe a visual analogy.”

Suggested AI Tools:

  • ChatGPT

  • Socratic by Google

  • NotebookLM

  • Khan Academy Kids

  • Curipod


Tags: parents, educators, home


  1. Explain homework topics in simpler terms


Prompt:

I need to build a personalized learning plan for my high school student who is in grade [grade level], help me develop an outline based on their strengths and areas that they struggle with.”

Suggested AI Tools:


Tags: parents, educators, home


  1. Plan healthy, picky-eater-friendly meals


Prompt:

Plan 5 kid-friendly meals for the week. My kids don’t like [list dislikes], and we need to keep meals under 30 minutes.

Suggested AI Tools:

  • ChatGPT, Gemini

  • Yummly with AI assistant


Tags: parents, home, health, general





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At Blue Forge Digital, we are here to help you implement the right solution, from simple process changes to AI integrated solutions. We strive to be the trusted advisor for all of our clients.


Topic: AI Prompt Engineering

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